This article covers how to send a message, include a sponsor or document and how to filter who receives the message.
Quick links:
Add a sponsor to a communication message
Add a document to a communication message
Send a message to a member group
Overview
Getting the right information to the right people at a club is so important every week. Sending messages with relevant documents and filtering who receives them saves time and makes a club more efficient.
Adding a sponsor to a message is an easy way to increase exposure for them and these can be changed to reflect seasonal offers or benefits.
Send a communication message
Step-by-step guide:
- Go to your club control panel
- Click 'Communication' from the left-hand menu
- Click 'Compose'
- Under recipients, click 'Select Members'
- Select members by ticking next to their name then click 'Done'
- Write the subject and message, include a sponsor and document if relevant, then decide whether to enable or disable replies
- Click 'Preview Message' to view it, before sending
- When you're ready, click 'Send Message'
Add a sponsor to a communication message
Step-by-step guide:
- Go to your club control panel
- Click 'Communication' from the left-hand menu
- Click 'Compose'
- Fill out the relevant fields such as recipients, subject and message
- Click 'Include a sponsor' and choose a sponsor from the drop-down menu
The choice of sponsors depends on which you have uploaded to your club control panel. Here is how to add sponsors, including URL and graphic.
Add a document to a communication message
Step-by-step guide:
- Go to your club control panel
- Click 'Communication' from the left-hand menu
- Click 'Compose'
- Fill out the relevant fields such as recipients, subject and message
- Click 'Attach club document(s) to this message' and document to add
Labelling documents and folders clearly will make it easier to quickly find and attach the correct documents - as there is no 'search' function when composing a message.
- To attach a document that is not yet uploaded to the club website, click 'Attach a file to this message only (expires in 30 days)' and select a file
Filter recipients
Step-by-step guide:
- Go to your club control panel
- Click 'Communication' from the left-hand menu
- Click 'Compose'
- Under recipients, click 'Select Members'
- On the right-hand side, either filter by roles or teams
- Click 'Select filter type' to choose other filters such as date of birth or gender
You can add multiple filters to further refine the recipients for a message or click 'Remove' on the right-hand side of a particular filter to delete it.
You still need to select members by ticking next to their name.
Send a message to a member group
Step-by-step guide:
- Go to your club control panel
- Click 'Communication' from the left-hand menu
- Click 'Compose'
- Under recipients, click 'Select Members'
- On the right-hand side, click 'Select filter type'
- Select 'Member Groups'
- Tick to select a specific group or all members groups
- From that group(s), select members to send a message to by ticking next to their name then click 'Done'
- Write the subject and message, include a sponsor and document if relevant, then decide whether to enable or disable replies
- When you're ready, click 'Send Message'
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